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SBDI Bioatlas Terms of use

Summary
By using the SBDI Bioatlas websites you are agreeing to be bound by these Terms of Use, including the Privacy Policy. When using content and/or data provided by SBDI you are obliged to follow conditions imposed by the Data Partner. All data and images on the SBDI Bioatlas have an associated licence outlining the circumstances under which the data can be used. SBDI aggregates open data but some data may be licenced to restrict commercial purposes (CC-BY-NC). Research use of data is generally not considered commercial.

The terms and conditions for the SBDI Bioatlas comprise:

  1. General terms
  2. Citing the SBDI Bioatlas
  3. Photo Credits
  4. Privacy Policy

These terms and conditions apply to the SBDI Bioatlas and all associated web pages.

1.GENERAL TERMS OF USE

1.1 Introduction

By using the SBDI Bioatlas website and the Content available on and through it, you are agreeing to be bound by these Terms of Use, which include the Privacy Policy.

SBDI is a research infrastructure which provide services and tools for searching, visualizing and analyzing data on biodiversity and ecosystems, mainly through the SBDI e-infrastructure, Bioatlas. The Bioatlas is available for use by anyone to make biodiversity data available, for viewing, and using data in line with the SBDI Bioatlas Terms of Use.

Content that you access through the SBDI Bioatlas may also be subject to specific terms and conditions imposed by a Data Partner. Data normally adhere to one of three open Creative Commons licenses.

We may change these Terms of Use or a Data Partner may change their license at any time without giving you notice, so please check them each time you visit the SBDI Bioatlas website.

1.2 Terminology

The ‘Bioatlas’ means the SBDI Bioatlas.

You/user – means you as a website user, Content/Data user, or Data Partner.

Data Partner – means an individual or organization that makes Content available on or via the Bioatlas website.

Bioatlas website – means the  website with the URL biodiversitydata.se (or any URL replacing it or containing it within the URL) and associated web services, internet publishing tools, software, tools etc.

Content – means contributions or content; includes, but is not limited to, multimedia such as videos, sound files, photos, other images; textual material such as reviews, annotations, comments, forum and blog postings, information; biodiversity related information such as species names, morphology, taxonomy, behavior, habitat, annotations, occurrence/sighting data, geospatial/location data, records, metadata; databases, datasets.

1.3 Registration

In order to download Content on the SBDI Bioatlas website or to utilize certain SBDI services or software you may be required to register to establish an account/user profile with the SBDI.

When registering, a genuine email address must be provided.

In some cases SBDI may ask you to provide your name or other identifying or contact details – such personal information will be managed in accordance with the SBDI Bioatlas Privacy Policy.

You will ensure that any registration information you give to the SBDI Bioatlas is accurate, correct and up to date.

If you become aware of any unauthorized use of your account, you should notify the SBDI Support Center immediately.

SBDI may lock, restrict and/or delete your registration or account if you breach these Terms of Use.

1.4 Contributing Content

When contributing content to the SBDI Bioatlas you are accepting these Terms of Use.

You retain Intellectual Property Rights in the form of Database Rights and any other rights you already hold in Content which you submit, post, display, upload etc. on the SBDI websites.

You are free to make available, use or publish your Content elsewhere.

You warrant that you own or created the Content and that you have the necessary rights, licenses or permissions to make the Content available on the SBDI Bioatlas website.

You will make reasonable efforts to ensure your Content is accurate at the time you collected or created it or made it available on the SBDI Bioatlas website.

Before adding your Content you should nominate the type of license which will apply to your Content and how Data users can use it. You can select from three Creative Commons licenses. A license agreement is then formulated between you as the data provider and SBDI. SBDI aims to deliver all published data to the Global Biodiversity Information Facility (GBIF). If you as a data provider for some reason do not wish to publish data to GBIF this needs to be specified in the license agreement.

Any Data records for species that are listed as nationally sensitive in the Sensitive Data Service (SDS) will be blurred to the resolution stated in the list. More information on how SBDI handles sensitive data can be found at the SBDI help pages on Sensitive species.

1.5 Using the Content

If you use or download Content from the SBDI Bioatlas you:

  • recognize that it is protected by database rights and other intellectual property rights and will respect those rights
  • agree to acknowledge, reference or attribute the relevant Data Partner (using any specific attribution wording they may have provided) in any derived information product, work or publication that is based on the relevant Content
  • will comply with any license conditions associated with the Data
  • recognize that the Content is provided without any warranty regarding its quality, accuracy, completeness, currency, relevance or suitability for any particular purpose and that you use the Content at your own risk
  • respect any restrictions regarding the availability of the Data, such as sensitive data.
  • Sensitive species data that have been blurred and are publicly available on the SBDI Bioatlas may be used under a Creative Commons license as determined by the Data Partner.

If you want to use Content otherwise than in accordance with the Data Partner’s license you need the approval or permission of the Data Partner.

A single page on the SBDI Bioatlas website may be made up of many different datasets, each covered by a different license. You are required to check to see which license applies to any portion(s) of the page or Content record you wish to use and abide by any restrictions on the Content.

1.6 Contributing to forums, making comments, posting information

You are legally responsible for your contributions.

You must not submit contributions that:

  • are malicious, threatening, offensive, abusive, obscene, or otherwise unlawful or that violates laws regarding harassment, discrimination, racial vilification, privacy or contempt
  • are intentionally false or misleading
  • are an infringement of copyright or other intellectual property rights
  • seek to promote or endorse commercial products or services or to solicit business
  • deliberately provoke other community members, or are inappropriate, repetitive or off topic
  • compromise your privacy or that of other contributors or that contain inappropriate personal information
  • compromise sensitive data or confidential information around a particular species or observation.

You should be aware that your contributions may remain online indefinitely.

1.7 Intellectual Property Rights

The SBDI websites and its Content are protected by Intellectual Property Rights (IPR) law. IPR in this material resides with the SBDI or various other Data Partners or other third parties as may be indicated.

The SBDI webpages has accessed Content from many different sources. All reasonable efforts have been made to ensure that we have properly acknowledged/attributed the source of the Content and obtained the necessary permissions. If, however, you believe that we have not properly accessed your Content please do not hesitate to contact the SBDI Support Center and we will address your concerns.

1.8 Disclaimer

The SBDI Bioatlas website, linked websites and Content are intended to provide information for general and scientific use, to assist research and public knowledge, discussion and policy development.

The SBDI makes Content available on the understanding that you use them at your own risk – they are provided ‘as is’ and ‘as available’ and you exercise your own skill, judgement and care with respect to their use or your reliance on them.

The SBDI and Data Partners give no warranty regarding the quality, accuracy, completeness, relevance or suitability for any particular purpose of the Content.

If you find any inaccurate, out of date or incomplete Content on the SBDI websites, or if you suspect that something is an infringement of intellectual property rights, you must let us know immediately by contacting the SBDI Support Center or respective Data Partner.

1.9 Personal information

Our Privacy Policy (below) forms part of the SBDI Terms of Use and describes how we use your personal information when you use the SBDI Bioatlas website.

Whenever you give us personal information you are consenting to its collection and use in accordance with our Privacy Policy.

1.10 Links to external websites

The SBDI Bioatlas provides links to a range of external websites; however, we do not have direct control over the content of the linked websites nor the changes that may occur to content on those websites.

It is your responsibility to make your own decisions about the accuracy, completeness, currency, relevance or suitability for any particular purpose of the content on external websites.

The SBDI is not responsible for the content on external websites.

1.11 Linking to SBDI and Bioatlas websites

We encourage use of links on external websites to the SBDI homepage and websites.

Such links should not suggest that your website, organization or services/products are endorsed by the SBDI.

The SBDI reserves the right to prevent linking or framing by giving notice on the SBDI websites.

1.12 Email addresses on the SBDI Bioatlas website

The presence of email addresses on the SBDI Bioatlas website does not infer consent to send unsolicited commercial electronic messages (email) to those addresses.

2.CITING SBDI AND ITS CONTENT

To cite the SBDI, follow these guidelines.

‘Swedish Biodiversity Data Infrastructure (SBDI) website at https://biodiversitydata.se/page name. Accessed 7 November 2021.’

‘Swedish Biodiversity Data Infrastructure (SBDI) website at https://biodiversitydata.se/page name. Accessed 7 November 2021.’

  • To cite data downloaded from the SBDI Bioatlas, use the form:

Swedish Biodiversity Data Infrastructure (SBDI) occurrence download at https://biodiversity.se. Accessed 28 July 2021.’

Please also cite the list of original data resources/datasets, witch can be found in the download ZIP file, in ‘citation.csv’ If there are too many data resources to be cited for the main citation list, please put the data resource citations in an appendix or supplementary material.

Acknowledge the Swedish Research Council

The SBDI is made possible by its partners and by grants from the Swedish Research Council. When publishing or spreading results made possible by using services or data provided by SBDI, please cite the infrastructure and grant number:

‘Swedish Biodiversity Data Infrastructure, grant number: 2019-00242’

When publishing scientific papers this should be mentioned in the ‘Acknowledgement’ section or equivalent.

Note: As with most websites, pages on the SBDI websites may change over time.

3.PHOTO CREDITS

Photographs displayed on the SBDI Bioatlas website remain the property of the photographer or institution and are provided to SBDI under specific licensing arrangements.

To reveal the license conditions, e.g. download or re-use a photo, click on the photo. The source and license are listed under the photo.

4.PRIVACY POLICY

Here you will find information about how personal data collected by e.g. the website https://biodiversitydata.se, is being processed at the Swedish Biodiversity Data Infrastructure (SBDI) research infrastructure. SBDI complies with the General Data Protection Regulation (GDPR). SBDI is responsible for all processing of personal data in its operations. Here it is explained how your personal data is processed within SBDI. Use the bookmarks to reach the different sections of the page.

SBDI processes personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and Council, see link below.

What do SBDI do with your personal data and why do we collect it?

SBDI processes personal data to fulfill our mission as a research infrastructure i.e. to provide access to rich biodiversity data, offer high-quality tools to analyze and visualize this data, and interact with society on these issues. We also do this to review, develop and improve our services and tools and to comply with Swedish law.

All processing of personal data within SBDI is done to in promote these purposes. The processing must have legal basis and we only process personal data when needed for a specific purpose. We may use your information to:

  • send you our newsletters, where you have subscribed;
  • respond to any inquiry you make;
  • provide you with the information, products and services that you request from us;
  • ensure that content from our site is presented in the most effective manner for you and for your computer.

What Personal data does SBDI collect?

There are several reasons why SBDI processes your personal data. The most common reasons are that you are a user of our analysis services, participant in a conference or other event, collaborating partner, or if you for some reason have contacted SBDI.

We collect all data directly from you. What data we process depends on the reason we process your personal data, it may consist of following:

  • Contact information such as name and e-mail.
  • Personal data obtained from participation in a research study.
  • Information on how you use our websites, in order to improve the user interface, such as through the use of cookies.
  • Information when attending conferences or courses.

How is your personal data protected?

SBDI shall ensure that personal data and the processing of personal data are protected by appropriate technical and organizational measures. The measures should be such as to ensure a level of safety appropriate to the risk of handling the data. The security aspects shall include confidentiality, accuracy and availability as well as adequate technical protection. For example, only one authorized person has access to the data, the data is encrypted, stored in specially protected containers.

Who can access your personal data?

Some of the information available at SBDI is public documents since SBDI is operated from the authority of the Swedish Museum of Natural History. If your personal data is part of a public document, anyone requesting the public document may access your personal data, unless secrecy under the privacy law (offentlighets- och sekretesslagen, 2009: 400) prevents this.

Furthermore, your personal data may be disclosed to SBDI’s partners in research projects or to other parties who need to access them as a result of agreements between SBDI and you, or because of legal obligations that SBDI may have.
Upon transfer of personal data to another party, as principal organization of SBDI, the Swedish Museum of Natural History, shall take all reasonable legal, organizational and technical measures that may be required to protect your personal data.

SBDI will not transfer personal data to other parties without legal support.

How long is your data stored?

We save your personal data only for as long as the purpose of the process is required, or as long as required by law.
In the case of public documents, personal data are handled in accordance with the provisions of the Freedom of Press Regulation (1949: 105), the Archives Act (1990: 782) and the National Archives regulations. In many cases, this means that your personal data can be saved for in between five years and for all future in the central archives of the Swedish Museum of Natural History.

Data to third country

SBDI does not transfer personal data to third countries outside the EU / EEA.

Your rights according to the GDPR

The General Data Protection Regulation gives you a number of rights towards SBDI:

THE RIGHT TO EXCERPT

You are entitled to request a reply as to whether SBDI processes personal data about you and to receive a free copy of the personal data being processed. In connection with such a request, SBDI also provides additional information about the data processed, e.g. its purpose, categories of personal data being processed, expected storage time, etc.

THE RIGHT TO CORRECTION

You are entitled to request that your personal data processed at SBDI be corrected if they are incorrect. SBDI is then required to correct your personal data without unnecessary delay.

THE RIGHT TO DELETION

You are entitled to have your personal data deleted from SBDI’s system, if your personal data is no longer required to meet the purpose for which they were collected.
There may be provisions requiring SBDI not to delete your personal data, such as the regulations regarding public documents. If your personal data has been disclosed to another party, SBDI will take all reasonable steps to notify these parties of your request for deletion.
If SBDI cannot delete your personal data for legal reasons, we will limit the processing of your data to only include what is required to comply with SBDI obligations.

THE RIGHT TO LIMIT

You are entitled to request that the processing of your personal data be limited, which means that we will only process your personal data for specific purposes. SBDI will limit processing of personal data in the following cases:

  • If you claim that your personal data is incorrect and SBDI needs time to check the accuracy of the data.
  • If you oppose processing of personal data by SBDI. The processing is then limited until considerations have been made balancing between your reasons for objection and the SBDI compelling legitimate reasons.
  • If you request deletion of your personal data, but we cannot do this for any reason.

THE RIGHT TO OBJECT PROCESSING

You are entitled to object to SBDI’s processing of your personal data in certain cases, such as research or educational activities. SBDI will then terminate processing your personal data unless we have compelling reasons to continue with it or if the processing of personal data is required for SBDI’s legal claims.

RIGHT TO DATA PORTABILITY

In some cases, you may have the right to retrieve and use your personal data elsewhere, so-called right to data portability. A prerequisite for this to be possible is that we process your personal data with your consent or to fulfill an agreement with you. Data portability only applies to such personal data that you yourself have provided.

Cookies

When someone visits https://biodiversitydata.se we use a third party service, Matomo Analytics, to collect standard internet log information and details of visitor behavior patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone.

Our site may, from time to time, contain links to and from the websites of our partners and members. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services. Please check these policies before you submit any personal data to these websites or use these services.

Changes to this policy

Any changes we may make to this policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

Questions and Contact

If you have questions regarding data protection, you can contact the privacy and data protection officer the Swedish Museum of Natural History or the SBDI Support Center.

CONTACT INFORMATION
Contact the SBDI Support Center if you have questions regarding our user terms or your rights according GDPR.

LINKS